More Services
Document Scanning Services
1) Including onsite and offsite document scanning with a quality assurance process.
2) Preparation of documents for scanning, including all staging preparation, scanning document, indexing and quality assurance on each document.
3) Transportation of scanned documents from location.
4) Track and report locations of all scanned documents.
5) Multiple versions of services such as: document preparation, file/document classification and re-organiztion, file and library re-locations and preparing records for off-site storage file inventory and reconciliations.
Online System
1) Authorized personnel must use approved clearance passcode for authorized User Log In.
2) The online system has custom data Fields for placing Orders, Pick-up Requests and Retrieval.
3) The online system shall prevent users from placing service orders without a retention schedule.
4) The system has capabilities of producing standard reports and custom reports.
5) Routine training seminars provided upon request for user friendly online system procedure.
6) Electronic documents including Standard Operating Procedures for system training.
Transition Services
1) Determine approximate time table and detailed transition operating plan.
2) Coordinate daily pick-ups and scheduling with incumbent vendor. (work with incumbent within reason)
3) Prepare all proper insurance documents and work order documents for transition process.
4) Inspect all records/material/boxes for unique identifier such as bar codes special markings.
5) Monitor and capture all material coming into Record Center.
6) Index and double key entry records into online system for accuracy.